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User Portal

Submission process

Before submitting a proposal, a user must create an account on the ELI ERIC User Portal. Access to the User Portal is granted once the account is set up, following the instructions in the confirmation email.

The Principal Investigator (PI) submitting a proposal shall fill in the online submission form, describing the scientific and technical content of the proposed experiment. Users are strongly encouraged to get in touch with the responsible ELI contact persons listed for each instrument, ahead of submission. The online submission form can be revisited and edited by using the “Save” button until the submission deadline. To finalise and submit the proposal the “Save and edit” button should be used. The proposal is available under “My proposals”. Further information and help about the submission process can be found on the User guide page. Applicants must enable system notifications to receive important updates from the ELI ERIC User Portal.

Before submitting the proposal, the PI shall accept the Terms and Conditions and GDPR Information Notice and confirm that those have been shared with the other team members on behalf of which the proposal is made.

Three steps to beamtime allocation

Under the Excellence-Based Access mode, access is granted free of charge following competitive evaluation of the excellence and scientific merit of Experiment Proposals by ELI's international Peer Review Panel (PRP)and assessment of their technical and safety feasibility. Results of Experiments performed as part of this access process should be published and made open. The PRP consists of independent experts appointed by ELI responsible for evaluating the excellence and scientific merit of the Experiment Proposals submitted to ELI via the ELI ERIC User Portal and for providing advice on the Proposals that should be awarded access to the ELI Facilities.

  • Step 1 - Submission: Proposals for Experiments should be submitted only via the ELI ERIC User Portal, using the dedicated online submission form. The proposal submission should be done by the Principal Investigator on behalf of the Experimental Team and is subject to acceptance of the Terms and Conditions for access and GDPR Information Notice. The submission includes a description of the Scientific and Technical Content of the Proposal and will only be accepted if all obligatory fields (indicated by *) are completed. For more details on how to use the ELI ERIC User Portal, visit the User guide page.

  • Step 2 - Feasibility Assessment: Proposals, once submitted, are assessed by authorised ELI Staff to confirm their technical and safety feasibility. Users are strongly encouraged to get in touch with the ELI Staff indicated as contact persons for each instrument ahead of submission to clarify any feasibility questions.

  • Step 3 - Peer-review: The scientific merit of proposals is assessed by the ELI Peer Review Panel (PRP), which consists of independent scientific experts. The PRP provides advice to the ELI management by assigning a score and a rank to the proposals.

The status and outcome of the evaluation of proposals will be communicated via the User Portal and email notifications to the Principal Investigators as quickly as possible. The Principal Investigators of Proposals selected for access will then be contacted for scheduling of their experiments.